2013-2014 Programs Committees
Enrichment Clusters: A wide variety of “classes” take place once per week for four weeks in the spring. These “classes” vary due to changing interests of the students and skills/talents of the volunteers. Some examples of the various subjects are photography, tennis, karate, cooking, dance, computer graphics, comic drawing, science, etc. The topic depends on what the volunteers want to share. This PTA Program is typically offered to third, fourth and fifth grades only.
Family Fun Nights: This committee will plan up to four family-oriented activities such as skating, pool and movie parties for Robert Frost students and families. We also sponsor father-guardian/ daughter and mother-guardian/son activities.
Fifth Grade Graduation: Volunteers plan and coordinate this memorable year-end event for the Fifth Grade Graduates. Activities to plan for (but not limited to) are the Pool Party, Memories Bulletin Board and Memory Books, Graduation Day School Driveway Signs, and Commencement Ceremony.
Ice Cream Social: Volunteers coordinate an Ice Cream social during the Book Fair. Orders for Graeter’s Ice cream are taken in advance and delivered the day of the event.
Jr. Great Books: This is a reading enrichment program for students in grades three through five. Students meet, during lunch recess, once per week for several weeks during the winter. Volunteers work as facilitators for literary discussions. Training, reading materials and instructions are provided volunteers/group discussion leaders.
Reflections: A national PTA program that encourages students to create art, literature or photographic projects following a given theme. Projects are judged and may pass on to the district, state or national level. Volunteers are responsible for publicizing this program to the students, sending out applications, collecting projects, rounding up judges and passing winning entries on to the proper level.
Falcon Book Publishing: Extremely easy training is provided for this fun committee, and hours are very flexible! Volunteers assist students with publishing their books (written by the students) by helping the students select covers and bind their writings, as well as, assist teachers with special projects.
Student Council: Coordinator(s) will set up and attend all student council meetings (grades three through five), help the council determine its goals, activities, and keep meetings productive. Coordinators teach parliamentary procedure and help develop cooperation skills, while working on school spirit projects throughout the year.
Field Days: Coordinator(s) will assist Mr. Weiss with organizing volunteer sign-up. The coordinator is responsible for setting up a food table for parent volunteers.
Variety Show: An annual winter event held at a Westerville High School auditorium. Volunteers conduct auditions, organize stage set-up, and coordinate the flow of this student show.
Watch D.O.G.S. (Dads of Great Students): Program to provide positive male role models for the students, demonstrating by their presence that education is important. Also, an extra set of eyes and ears to enhance security and reduce bullying. This program is new for 2012.
2013-2014 Services Committees
Fish Tank: This person is responsible for cleaning the fish tank and purchasing necessary supplies. The volunteer also works with the office to ensure fish are fed etc.
“Just in Case” As Needed: This volunteer can be called on for any project during the year that may need extra support. It could be a food item for conference food/Teacher appreciation meals or for an extra hand at Walk a Thon or Fun Fair.
Landscaping: Maintenance of all flower beds on school grounds. Weed pulling, planting, mulching, etc. Our goal for 2011-2012 is to have two committees: a fall group and a spring group.
Newsletter: Printed and distributed every other month, the PTA newsletter contains important information about upcoming dates and events. Volunteers produce, print and distribute this publication throughout the school year. (Articles are provided). The bulk of the responsibilities can be done from home.
Room Parents: The Chairperson(s) of this committee organizes all the room parents at the very beginning of the school year and provides guidelines and suggestions for the various classroom parties held throughout the year. Room parents coordinate and plan the Fall, Holiday, Valentine, and End of Year parties for their child’s classroom. Typically three parents are needed for each class. Other parents are called throughout the year as needed to assist. Additional responsibilities include recruiting volunteers for special events and classroom projects (direction provided by teacher). This program is typically different than teacher helpers, who sign up to assist the teacher directly (with classroom needs).
School Spirit Sale: Plan and manage the sale of school spirit items. Generally, made-to-order items are offered for sale in the fall. This project involves collecting orders and payments, and sorting orders for pickup.
Staff Appreciation: Volunteers work as a group throughout the school year on various celebration meals, etc. to show the staff how much their efforts are appreciated. Help could be anything from baking at home to setting up a luncheon.
Student Directory: Volunteers prepare, distribute and collect Directory Authorization forms that are turned in by parents at the beginning of the school year. Most of the following duties can be done from home: data entry, formatting the directory, proofreading and coordination of the printing.
Volunteer Coordinator: Coordinator(s) collects all volunteers sign-up forms, assembles the information and produces listings for each PTA committees’ chairpersons in order to establish each group.
Volunteer Hours: The number of hours volunteers log at Robert Frost is used by the state PTA to determine the school’s PTA status. One volunteer takes the volunteer sign-in list from the school office and keeps track of the number of hours logged in for the various activities. This task can be done from home.
Yearbook: Volunteers help throughout the year with the preparation of the annual student yearbook. Help is needed taking candid photos, creating a cover (student contest), and layout and design of this publication. (Actual printing is done through a publishing company.)
2013-2014 Ways & Means Committees
Back-To-School Sale: Many volunteers are needed to coordinate pre-sale packaging of school supplies by grade level and assist during the two-day event prior to the beginning of the school year.
Box Tops for Education/Campbells Labels: Students are encouraged to bring in food labels designated as part of this national program. Robert Frost receives a corporate donation for all labels submitted. This volunteer periodically collects the labels which students have brought in, and sends them to the parent company for the school to receive compensation.
Fun Fair: MANY volunteers are needed to coordinate and operate the various activities, games, food, etc. for this one day event (held on a Friday evening in winter) devoted to Frost families.
GEM: this volunteer handles the district wide program for recognizing individuals who are great educators. The volunteer coordinates nominations and publicity surrounding the program in regards to Robert Frost. The volunteer will work with other volunteers from the entire district.
Market Day: Parents purchase frozen food/specialty items in bulk from the Market Day company. Order forms are sent home monthly, and then orders are picked up at the school on the date/time designated monthly. Frost receives a portion of the proceeds. Volunteers are needed to unload the Market Day truck, unpack and sort food items and assist parents with order pick-up, and make any necessary reminder calls from home.
PTA Membership: Promote PTA membership, create and distribute membership forms, collect forms and fees, and complete necessary paperwork.
Rewards Coordinator: This volunteer needed to coordinate the many shopper cards associated with Robert Frost PTA, (Giant Eagle, Target, Kroger).
School Store: Volunteers are needed to sell school supplies to students/staff daily from 8:45am to 9:00am.
Spring Flower Sale: Work with vendor, collect orders and track payments, assist in flower delivery/pick-up, devise and conduct student incentive program.
Walk a Thon: This the PTA’s largest Fundraiser taking place in early October or late September. Many volunteers needed before for prize shopping, visiting business for donations, etc. Many volunteers needed day of event as well.
2013-2014 School Sponsored Volunteer Opportunities
Certain programs and services are not sponsored by the PTA but by the Robert Frost staff. The PTA compiles lists of volunteers for these activities as a courtesy.
Sign-up for these will happen at the Back-To-School Sale/Orientation late this summer.
Copy Room: Volunteers are needed for each grade and for “specials” (music, art, gym, LD, tutor, speech/hearing, etc.) for one to two hours one day weekly or every other week.
COSI on Wheels: This is a fun, as well as educational, day where volunteers help students with hands-on learning activities brought to the school by COSI. Training is provided.
Magazine Promotion: A volunteer is needed to assist the office with the school magazine sales. This volunteer helps complete orders, organize payments and announcements. Proceeds assist with school programs, i.e. COSI on wheels.
Media Center: The media specialist will coordinate and train volunteers to use the computerized circulation system, shelve library materials and assist students looking for and checking out materials.
Teacher Helpers: These volunteers sign up with the teacher directly. The volunteers assist the teacher with tutoring, class room projects and various other needs. This project is different than room parents, which primarily sponsor class room parties and activities.