This page is designed to answer your most frequently asked questions regarding attendance.
Attendance Office Number
Phone (614) 797-6820
[Attendance] [Attendance Guidelines] [Other]
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A. Absences - What to do
When a student is absent from school, parents must notify the school of the reason for the absence.
- A parent should call the school as soon as possible to report the student's absence. If this is done, no note will be necessary when the student returns to school.
- If the parent does not call, the office will make a reasonable attempt to call parents of students on the daily absence list during the school day. If contact is made with the parent on the day of the absence, it will be recorded and no note will be necessary when the student returns to school.
- If the parent has not called the school on the day of the absence and if the school has been unable to contact the parent on the day of the absence, the student must bring a written statement from home, signed by parent or guardian, properly dated, stating the cause of the absence.
It is the students responsibility to obtain an admit slip from the attendance office and to be to class on time. Be aware that other students will also require the attention of attendance office personnel. Allow yourself enough time to obtain the necessary admit slip and to get to class on time.
Those students who are not contacted by the attendance office, whose parents did not call the school, or fail to bring a note, will have one school day after their return to school to excuse the absence. Students should bring a note from home or have the parent contact the attendance office. The student will be given a "late verification of absence" form which is to be shown to all class teachers. This will allow the student to complete any work missed during this period. Students failing to avail themselves of this opportunity will not be allowed to make up any work missed. This period of time will be marked as unexcused absence.
Rarely should a student have a medical or dental appointment during school hours. In the event that such an appointment is necessary, the following procedure must be used or that student will be considered unexcused and will be assigned points.
A phone call or note from the parent the day before the appointment is appropriate. (Parental notes must be specific about the reason for and the time of the appointment and the approximate time of return.
Having made prior arrangements, the student will report to the attendance office on the day of the appointment to receive a sign-out pass.
Just before leaving the building, a student must stop in the attendance office to sign out.
On return, the student must bring verification of his/her appointment from the doctor, dentist, etc.
If this procedure is not followed, the absence will be unexcused.
C. Full-Day Absence
Students who are absent from five (5) or more class periods shall be considered absent for the full school day.
D. One-Half Day Absence
Students who are absent for three (3) or four (4) periods shall be considered absent for one-half day. All absences of two (2) or less class periods shall be considered a "tardy" for the school day.
E. Tardy to School and Early Dismissal
Parent/guardians may request approval for late arrival or early dismissal of a student from the building principal. While the approval of late arrivals or early dismissals is discouraged, the Board recognizes that exceptional circumstances may arise where the granting of late arrivals or early dismissals is appropriate.
Such reasons would include family emergencies or doctor/dental care. However, doctor and dental appointments should be scheduled after school or on weekends, if at all possible.
If early dismissal or late arrival is necessary, send a note to the office explaining the reason for the early dismissal or late arrival and the time the child will be leaving or arriving. The principal will determine whether the request for late arrival or early dismissal shall be granted. Parents/guardians must report to the office when dropping a child off late or taking a child out of school early.
Late arrivals and early dismissals shall not be granted when such approval would interfere with the operation of any school activity, school opening, school dismissal or transportation, or when such approval would be a severe detriment to the education of the student or create a safety hazard.
Students who do not report to school at the specified starting time shall be considered "tardy" and will be marked accordingly on attendance records.
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Student enrolled in Westerville City School are required by state law to attend each day school is in session. Students are to be in all of their assigned classes and study halls every day.
B. Attendance Definitions
Section 5l7.12 of the Westerville Codified Ordinances States: No person, being the parent or guardian or person having the legal custody and control of any minor, shall negligently allow the minor, to be truant from school when the laws of the State require such child's attendance in school.
- Excused Absence: Absence resulting from personal illness, illness in the family, quarantine of the home, death of a relative, observance of religious holidays, pre-approved family vacation or emergency situations or a special reason for which approval is given by an administrator.
- Unexcused Absence: Absence by consent of parent or with parent's knowledge for a reason not acceptable to the school. (Example: music lessons, hair appointments, car trouble, over-sleeping, out-of-town, etc.) The student will not receive academic credit missed during an unexcused absence.
- School Truancy: A deliberate, unauthorized absence from school. The student will not receive academic credit for work missed during school truancy.
- Class cutting: A deliberate unauthorized absence from a class. The student will not receive academic credit for work missed during class cutting.
C. Absences and Excuses
An excused absence may be granted on the basis of any one or more of the following conditions:
All absences from school which are not approved by a building administrator shall be recorded as "unexcused" or "truant."
- Personal Illness: Absence of a child to receive health care from an appropriately licensed health care provider will be excused. The approving authority may require the certificate of a physician if he/she deems it advisable.
- Illness in the family: The absence under this condition will not apply to children under 14 years of age.
- Quarantine of the Home: The absence of a child from school under this condition is limited to the length of quarantine, as fixed by the proper health officials.
- Death of a Relative: The absence arising from this condition is limited to a period of three (3) days unless a reasonable cause may be shown by the applicant child for a longer absence.
- Work at Home Due to Absence of Parents or Guardians: Any absence arising because of this condition will not extend for period longer than that for which the parents/guardians are absent. (This only applies to students 14 and over.)
- Observance of Religious Holidays: Any child of any religious faith will be excused if his/her absence was for the purpose of observing a religious holiday consistent with his/her creed or belief.
- Family Vacation: Although a student may be granted an "excused absence" for family vacation when parents/guardian's request it, the student will be responsible for all work assigned during the period of absence, and prior approval of a building principal is required. Prior approval for "excused absence" due to family vacation must be requested by:
- Obtaining a "Pre-excused Absence Request Form" from the principal's office;
- Completing the form as indicated by the directions;
- Returning it to the designated administrator as soon as the reason for the absence is known but not later than three (3) school days prior to the expected absence. A building administrator will review the request and determine whether the absence will be excused or unexcused, according to criteria listed;
- Make-up work should be completed within the number of days equivalent to his/her absence. If the work is not made up, the student will receive a failing grade for incomplete work.
- Emergency or Exceptional Situation: An emergency or a set of circumstances which, in the judgment of the building principal, designated assistant principal, or Superintendent of schools, constitutes a good and sufficient cause for absence from school, will be approved for a student.
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The student should follow the same procedure as a family vacation with the addition of completing and returning the college visit form. Click here to download
Requesting Homework Due to an Excused Absence
If your student has been excused from school for three (3) consecutive days or more, please call the attendance office and request the homework. The homework will be available in the attendance office twenty-four (24) hours after the request was made. The attendance office is open 7:30AM - 3:00PM Monday thru Friday.
Illness at School
Your son or daughter should request a pass from their teacher and go directly the nurse's office. All phone calls made to parents concerning your illness should be made from the nurse's office. The nurse will determine the need to contact parents and/or be sent home. The nurse will notify the attendance office if a student is being sent home.